Solutions / File Stream Document Scanning

RAD Software Solutions: FILE STREAM DOCUMENT SCANNING & EFACS ERP

File Stream Document Scanning, delivered by RAD Software, is a complete, scalable document management and imaging solution that facilitates what is arguably one of the most critical functions of your business: the management and storage of all documentation within your business.

Business processes are built entirely on the key documents that serve them, regardless of whether they are paper based or electronic. RAD offers File Stream Document Scanning as an efficient and highly cost effective transition to the ‘paperless office’ environment by allowing you to setup centralised scanning and input, authorisation, optical recognition, archiving, retrieval and delivery of documents throughout your entire organisation.

The benefits:

Whether you’re looking to improve the visibility and accessibility of documents, integrate scanning procedures with your existing ERP system or replace traditional manual, paper based routing with automated, electronic processes, File Stream offers a wide range of benefits:

Maintain a secure, centralised archive of incoming paper documents, faxes and emails.
User level access control enables you to safeguard sensitive information and at anytime choose who can view, edit or add cabinets and documents.
Seamless, preconfigured integration with multiple ERP systems (including EFACS) for purchase invoicing and/ or delivery notes.
Fast, flexible indexing allows for the instant search and retrieval of companywide documentation at the click of a mouse.
Respond rapidly to customer enquiries that refer to the delivery and/ or receipt of supporting documents.
Power Optical Character Recognition (OCR) captures core data and allows you to minimise manual keyboard entry work.
Radically reduce the amount of floor space required for storing physical documents.
Link multiple electronic files to scanned documents to create an all-encompassing view of internal collateral.
Increase workplace efficiency by reducing common paper-hunting expeditions and activities.
Eliminate the printing and posting costs associated with traditional document delivery processes.
Powerful and easy to use backup capability enables greater protection from risks and disasters such as a fire or flood.

Developed and enhanced since 2003, File Stream’s scalable architecture allows organisations of all types and sizes to implement a document management framework, be it for a single desktop user or a large, multi-location network with hundreds of users. Fully compliant with EFACS ERP from RAD Software, Filestream is a powerful solution. Some examples of organisations that use File Stream:

Scania Trucks
Axa Insurance
Link Housing Association
Amnesty International
Chelsea Football Club
Liverpool Football Club
Manchester United Football Club
Dundee University
MHA Care Group
Transglobal Freight Management
Highland Fuels

File Stream Document Management software recognises and displays over 200 different file formats including: PDF, TIF, DWG, DXF, PLN, JPG, GIF, BMP, PNG, XLS, DOC, DOCX PPS, TXT and HTML. The solution makes it easy to control documents and all of the incoming and outgoing correspondence related to them, whether it is for Health and safety guidelines, timesheets for a construction project, personnel data for human resources, CAD Drawings for engineers and architects, surveyor information, Legal documents for solicitors and so on. RAD is pleased to offer File Stream as a standalone document management solutions, or as part of a wider ERP implementation.